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Fax & Email Guidelines

Electronic Transmission Service

Our Electronic Transmission Service (ETS) enables local election officials to transmit and receive election materials via toll-free fax or email to/from Uniformed Services members and overseas citizens. A complete ETS Manual for Local Election Officials is available in Acrobat and Rich Text Format.

ETS Transmittal Sheet

Use the ETS transmittal sheet as a cover sheet when faxing or emailing election materials.

Faxing Voters Directly

If you choose to fax a ballot directly to a voter:

• Include all appropriate absentee balloting materials (e.g. affirmation/signature form, voted ballot return instructions, etc.).
• Include contact information for your office: email address, phone/fax numbers and mailing address.

Emailing Voters Directly

If you choose to email a ballot directly to a voter:

• Ensure that the file name of the attached ballot does not contain any spaces or special characters except hyphen (-) and underscore (_).
• Include all appropriate absentee balloting materials (e.g. affirmation/signature form, voted ballot return instructions, etc.).
• Include contact information for your office: email address, phone/fax numbers and mailing address.